USC Staff Assembly elections take place once a year. Elected members will serve two-year terms, participate in one of eight standing committees, adhere to basic membership obligations*, and work to improve the lives of all USC staff by giving their time, energy, ideas, and enthusiasm. As with our monthly General Meetings, all (non-unionized) staff are welcome and encouraged to participate!
PART I – NOMINATION PERIOD
Between March 29 – April 7, 2021, you have the opportunity to submit nominations for Staff Assembly. During this process, you may nominate your peers as well as yourself. In order to be eligible to participate in Staff Assembly, a candidate must be a full–time, benefits–eligible, non–union staff member. The nomination portal will close at 5 pm on April 7, 2021. Beginning on April 9, 2021, the Rules and Elections Committee will begin to contact those receiving the most nominations to confirm their willingness to serve. All those who are nominated must confirm their willingness to serve no later than April 14, 2021, in order to be placed on the final ballot. Once the group of nominees is confirmed, the final ballot will be created.
PART II – VOTING FOR FINAL CANDIDATES
Voting is scheduled to take place between April 19 – April 28, 2021. The voting portal will close at 5 pm on April 28, 2021. Ballots will be tallied starting April 29, 2021. Staff members receiving the most votes will be contacted to reaffirm their willingness to serve between May 5, 2021, and May 16, 2021. We plan to have the new 2021– 2022 Staff Assembly confirmed in time for our last meeting of the fiscal year, tentatively scheduled for Friday, June 25, 2021.
STEP-BY-STEP ELECTION INSTRUCTIONS (INFORMATIONAL ONLY – The election process will launch on March 29, 2021)
STEP #1: Log in
Login to the 2021 Staff Assembly nomination website.
Login ID: Your 10 digit USC ID (printed on your USCard)
Password: The last 4 numbers of your employee ID (7 digit number, listed in Workday – it’s also on your payslip)
STEP #2: Select Candidates
To search, click on any name, and begin typing the first name of the staff member you wish to nominate. You can continue typing the last name to refine your search. Click “Nominate”
The candidates you select will appear on a list at the bottom of the page. You can nominate up to 15 staff members.
Step #3: Review
When you’re ready, review the list for accuracy. You can click “Remove” if you made an incorrect selection. When finished, click the red “Submit your Nomination(s)” button.
Step #4 Finalize
You will arrive at the confirmation page, which has the following message:
Please confirm that you have finalized your selections and would like to submit them now. Once you click “Yes”, you will not be able to make changes. Press “No” to go back and review your selections.
Click “Yes” to finalize your nomination, or click “No” to return to the nomination page
Once you’ve submitted your nominations, they will appear on the nomination portal when you log in. You will not be able to make changes to the selections.
IMPORTANT TIPS:
1. You may only submit your list (up to 15 people) ONCE. Don’t click the red “Submit your nomination(s)” button until you’ve nominated everyone you want!
2. To log in, you need your 10-digit USC ID number (from your ID card) and the last 4 digits of your 7-digit employee ID (from Workday or Kronos).
3. You can log in and out of the nomination form multiple times, as long as you don’t hit the “Submit” button.
4. You can scroll through the list to find the name if you want to, but it is MUCH easier to just start typing the name of the person you are trying to nominate.
BEST PRACTICES FOR CANDIDATES
- Read the Basic Membership Obligations to ensure that you are able to balance your work and fulfill the expectations of a role with Staff Assembly.
- Visit General Staff Assembly Meetings during the year to become familiar with the organization and to see if it will be a good fit for you.
- This is a competitive race. Seats become more coveted every year. In both steps, candidates are encouraged to solicit votes from supporters to secure their spots and to advance.
- For more detailed information view the recording of our So You Want to Run for Staff Assembly Workshop on Wednesday, March 24, 2021.
For Reference – BASIC MEMBERSHIP OBLIGATIONS*:
1. Members must attend 1, 2-hour, monthly General Assembly Meeting.
2. Members must attend 1, at least 30-minute, monthly Committee Meeting.
3. Meetings are mostly on the UPC campus, but at least 3 General Assembly Meetings are held on the HSC campus. *Currently held via Zoom to meet health guidelines during the pandemic.
4. Members are asked to participate in the support of events and/or may be invited to special sessions.
5. Members are invited to further participate in University Task Forces, Committees, and other governance structures.
The decision to serve on Staff Assembly should be taken seriously, and those who are unable to meet minimum attendance requirements will be removed and replaced by the next eligible alternate. It is up to each individual to ensure their ability to meet the minimum requirements.
Let us know if you have any questions! Email staff.assembly@usc.edu.